Open Mon - Sat at 5pm   828.267.9800   Reservations

Questions To Ask When Booking Your Wedding Venue


You’re engaged!! Congratulations!! Now what…? Well, there are a few initial things to decide to make the process of booking a venue a little bit easier.

  1. Decide on a date or time of year that you would like to get married.
  2. Once you have the date or time of year, next is to figure out a rough estimate of how many people you would be anticipating to attend your wedding.
  3. Begin looking at Wedding Venues!

The Wedding Date:

  • Is your desired date available?
  • Is your desired time of year available? What dates are available in your desired time of year to get married?
  • Will there be any other weddings booked that day as well?


  • What are the rates for different days or times (Friday, Saturday, Sunday, afternoon vs. evening)?
  • Is there a discount for booking an off-season date or Sunday-Friday?
  • What is included in the rental fee?
  • What is the deposit to reserve the space?
  • Is there a payment schedule?
  • What kind of deposits are required (Security Deposit, Rental, etc.)?
  • Are there hidden costs like a service charge, gratuity, cleaning fees or overtime charges?
  • What is the amount of the tax or service charge?
  • What is the cancellation policy?
  • What’s the last possible date that we can make changes?



Venue Specifications:

  • Can your venue accommodate the number of guests you’re anticipating to attend your wedding?
  • Can I hold my ceremony here, too? Is there an additional charge? Is the ceremony site close to the reception site? How much time is allocated for rehearsal?
  • What’s your weather contingency plan for outdoor spaces?
  • Do you have a bridal suite or changing room?
  • Is there ample parking? Will guests be charged for parking?
  • Is your venue handicap accessible?
  • How long will I have use of the event space I reserve? Is there an overtime fee if I stay longer? Is there a minimum or maximum rental time?
  • What time will my guests have to leave the venue?
  • Are there adequate bathroom facilities on-site?
  • Is there a coat check?
  • Do you require us to purchase Special Event Liability Insurance?
  • Do you have signage or aids to help direct my guests to my wedding?


  • Who will be our point person before the wedding?
  • Who will be our point person the day of the wedding?
  • Can we meet with who we will be working with ahead of time?
  • Is there an additional cost for staff?
  • Is staff included in the catering cost?




  • Are there any decoration limitations?
  • Can we use candles?
  • Who is responsible for setting up and tearing down the décor, and when will it be completed?
  • What time can we begin decorating?
  • Is it possible to start set-up the day before?
  • Do you allow sparklers for a sparkler exit?


  • Does the venue own sound equipment and speaker or will that need to be rented/brought by a DJ?
  • Is there room for a band and/or dancing?
  • Are there any noise restrictions?
  • Are there any restrictions on the type of music I can play, or time which the music must end?




  • Do you have a list of preferred vendors? If so, do we have to choose from this specific list of preferred vendors?
  • What time can my vendors come to set-up or deliver items for the wedding?
  • Can bridal portraits be taken at the venue prior to the wedding? If so, is there an additional cost to do so?

Food & Drinks:

  • Do you have an in-house caterer or a list of preferred caterers, or do I need to provide my own? Even if there is an in-house caterer, do I have the option of using an outside caterer instead?
  • If I hire my own caterer, are kitchen facilities available for them?
  • Are tables, chairs, linens plates silverware and glassware provided or will I have to rent them myself or through my caterer?
  • Can we do a food tasting prior to finalizing our menu selections? If so, is there an additional charge?
  • Are you licensed to provide alcohol service? Do I need to obtain an alcohol license?
  • What is your pricing for alcohol?
  • Do you allow us to bring our own alcohol? If so, is there a corkage fee?
  • Do you have a food and beverage minimum? Are there any consequences for not fulfilling the food and beverage minimum?
  • Can I bring in a cake from an outside cake maker or must I use a cake made on the premises? Is there a cake cutting fee? If I use a cake made on-site is the fee waived? Do you provide special cake-cutting utensils?

I hope you found this post to be helpful. Please let me know if you have any questions about booking The Crossing as your wedding venue!


Mariah Chalk
Event Director of The Crossing at Hollar Mill


883 Highland Avenue SE
Hickory, North Carolina 28602
Open Mon - Sat at 5pm

Carolina Moon Hospitality